Nowadays, businesses are taking more and more of their work online. So it’s extremely important that you keep your online space and affairs just as organized as you would any other aspect of your business. Here are a couple of different ways to achieve this!
Email Organization
Your business emails should be well organized at all times. Why? Well, you never know when a business-changing email might come through. Whether it might come from an investor, a partner, a client, or another influential individual, you need to be able to access it as soon as possible. This will be difficult if your professional inbox is flooded with junk mail. The good news is that there is help out there. Webbula Email Hygiene will eliminate “problem” accounts from your inbox, verifying that the emails that you do receive are from legitimate sources.
Storing Customer Data
By the time your business is up and running, chances are that you’ve heard the term “data” thrown about a fair few times. Data is a collection of “facts”, which in simplified terms means that data is any information that your company comes into contact with. It can take the form of numbers, words, measurements, observations, or design details – all of which you are likely to accumulate over time. For the time being, let’s focus on customer data, as this should be a priority. After all, if you fail to manage customer data properly, you could find yourself breaching data protection law, which could result in costly legal action and fines. Any data that you have gained from customers, employees, or other members of the public needs to be effectively managed to ensure that it isn’t leaked. When someone purchases something from you or someone works for you, you gain their full name, their address, their email address, their contact number, and (perhaps most importantly) their bank details. If you don’t manage this effectively, these details could fall into the wrong hands and the individual could become a victim of identity theft or fraud. So, make sure that any data you collect is used fairly and lawfully, used for limited and stated purposes, kept for no longer than is necessary, and kept safe and secure. While businesses have traditionally stored data in paper files, you can now do this more effectively online. There are various different computer programs out there that will file and store customer data on your behalf. This is beneficial, as you can simply insert a few select search terms to pull up any documents from any date, streamlining your process and saving time.
These are just two different ways to organize your small business’ online affairs. They may seem simple, but incorporating them into your business plan can really save you time – and when time is money, this is something you can’t afford to ignore!
